224 Excel keyboard shortcuts for Windows and Mac
The keyboard shortcuts make your work easier, faster and more efficiently.
- This topic itemizes all keyboard shortcuts for Excel 2016 for Mac. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse. Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Excel 2016 for Mac.
- Feb 01, 2016 MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. Here are the most used Excel shortcuts to use when you just begin working with Microsoft Excel.
- Control keyboard shortcuts in Excel for the web by overriding browser Keyboard shortcuts. Quick tips for using keyboard shortcuts with Excel for the web. You can find any command quickly by pressing Alt+Windows logo key+Q to jump to Tell Me, In Tell Me, you can just type a word or the name of a command you want (available only in Editing view).
This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016.
With the introduction of Excel 2016 on the Mac, Microsoft has started to adjust Mac shortcuts to be more aligned with Windows. As of February 2016, many Windows shortcuts can be used in Excel 2016/Office 365. For example, you can use fn + F4 to toggle between absolute and relative references, Control + Shift + L to toggle a filter on and off, etc. MS Excel Shortcuts Keys, when starting with Microsoft Excel, knowing a few ms excel shortcuts keys will reduce your work time and make it easier to work on Excel. Using the mouse to do all the task reduces your productivity. .Excel 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut.
Table of contents
Useful Excel shortcut keys
Windows | Mac |
---|---|
Display [Open file] dialog box | |
Ctrl+O | ⌘+O |
Cut the active cells to the clipboard | |
Ctrl+X | ⌘+X |
Copy the active cells to the clipboard | |
Ctrl+C | ⌘+C |
Paste the copied contents from the clipboard | |
Ctrl+V | ⌘+V |
Undo the last action | |
Ctrl+Z | ⌘+Z |
Redo the last action | |
Ctrl+Y | ⌘+Y |
Switch bold formatting | |
Ctrl+B | ⌘+B |
Switch italic formatting | |
Ctrl+I | ⌘+I |
Switch underlining | |
Ctrl+U | ⌘+U |
Switch strikethrough formatting | |
Ctrl+5 | ⌘+shift+X |
Display [Find] dialog box | |
Ctrl+F | ⌘+F |
Display [Print] dialog box | |
Ctrl+P | ⌘+P |
Save workbooks | |
Ctrl+S | ⌘+S |
Display [Save As] dialog box | |
F12 | F12 |
Quit Excel | |
Alt+F4 | ⌘+Q |
Display [Help] | |
F1 | F1 |
Shortcut keys for general functions
Windows | Mac |
---|---|
Switch filter | |
Ctrl+Shift+L | ⌘+shift+F |
Display the access keys for the ribbon commands | |
Alt | |
Move the focus to the next commands on the ribbon | |
Alt→Tab | |
Show or Hide the ribbon | |
Ctrl+F1 | ⌘+option+R |
Display the right-click menu | |
Shift+F10 | shift+F10 |
Switch the full screen mode | |
Alt→V→U | ⌘+control+F |
Exit the full screen mode | |
Esc | esc |
Close dialog boxs, message windows etc | |
Esc | esc |
Move to the right tab in a dialog boxes | |
Ctrl+Tab | |
Move to the left tab in a dialog box | |
Ctrl+Shift+Tab | |
Operate the functions in a dialog box | |
Enter | return |
Minimize Excel windows | |
⌘+H | |
Display [Print] tab in the Backstage view | |
Ctrl+F2 | control+F2 |
Open [Smart Lookup] | |
control+option+⌘+L | |
Display [File] and Backstage view | |
Alt→F | |
Display [Home] tab in ribbon | |
Alt→H | |
Display [Insert] tab in ribbon | |
Alt→N | |
Display [Page Layout] tab in ribbon | |
Alt→P | |
Display [Data] tab in ribbon | |
Alt→A | |
Display [Review] tab in ribbon | |
Alt→R | |
Display [View] tab in ribbon | |
Alt→W | |
Show or hide objects | |
Ctrl+6 | control+6 |
Switch floating shapes such as text boxes, shapes or pictures | |
Ctrl+Alt+5→Tab | |
Exit the floating shape navigation | |
Esc | esc |
Display [Thesaurus] dialog box | |
Shift+F7 | shift+F7 |
Check spelling | |
F7 | F7 |
Display [Quick Analysis Tool] dialog box | |
Ctrl+Q | |
Display [Insert] dialog box to insert rows, columns or cells | |
Ctrl+Shift++ | control+shift+= |
Display [Delete] dialog box to delet rows, columns or cells | |
Ctrl+– | ⌘+– |
Show or hide outline signs | |
Ctrl+8 | control+8 |
Display [Error Checking] menu | |
Alt+Shift+F10 | |
Display [Create Names] dialog box | |
Ctrl+Shift+F3 | ⌘+shift+F3 |
Display [Name Manager] dialog box | |
Ctrl+F3 | |
Display [Define Name] dialog box | |
⌘+F3 | |
Display [Define Name] dialog box | |
Alt→M→M→D | control+L |
Display [Paste Name] dialog box | |
F3 |
Shortcut keys for workbooks
Windows | Mac |
---|---|
Create a new blank workbook | |
Ctrl+N | ⌘+N |
Create a new workbook from templates | |
⌘+shift+P | |
Close the active workbook window | |
Ctrl+W | ⌘+W |
Display control menu for a workbook window | |
Alt+Space | |
Minimize the active workbook window | |
Ctrl+9 | control+9 |
Restore the size of the active window | |
Ctrl+F5 | |
Mixmize or restore the size of the active window | |
Ctrl+F10 | ⌘ +F10 |
Perform [Size] command when it’s not maximized | |
Ctrl+F8 | control+F8 |
For Mac, expand in lengthwise, then in widthwise | |
control+F8 | |
Move the active window, when it’s not miximized | |
Ctrl+F7 | |
Switch to the next book window | |
Ctrl+F6 | |
Calculate all worksheets in all open workbook | |
F9 | F9 |
Culculate all worksheets in all open workbook regardless of any changes since the last calculation | |
Ctrl+Alt+F9 | |
Recalculate all open workbooks includes cells which are not marked for calculation | |
Ctrl+Alt+Shift+F9 |
Shortcut keys for worksheets
Windows | Mac |
---|---|
Insert a new worksheet in the active workbook | |
Shift+F11 | shift+F11 |
Move to the right worksheet | |
Ctrl+Pageup | option+→ |
Move to the left worksheet | |
Ctrl+Pagedown | option+← |
Select the active worksheet and the left one | |
Ctrl+Shift+Pageup | |
Select the active worksheet and the right one | |
Ctrl+Shift+Pagedown | |
Move between the ribbon, the window, the worksheet and the zoon control (Including split windows) | |
F6 | |
Move between the ribbon, the window, the worksheet and the zoom control | |
Shift+F6 | |
Calculate the active worksheet | |
Shift+F9 | shift+F9 |
Shortcut keys for navigation
Windows | Mac |
---|---|
Move one cell up | |
↑ | ↑ |
Move one cell down | |
↓ | ↓ |
Move one cell left | |
← | ← |
Move one cell right | |
→ | → |
Move to the right cell | |
Tab | tab |
Move to the left cell | |
Shift+Tab | shift+tab |
Scroll one screen up | |
PageUp | page up MacBook : fn+↑ |
Scroll one screen down | |
PageDown | page down MacBook : fn+↓ |
Scroll one screen left | |
Alt+Pageup | option+page up MacBook : fn+↑ |
Scroll one screen right | |
Alt+Pagedown | option+page down MacBook : fn+↓ |
Move to the first cell in a work sheet | |
Ctrl+Home | control+home MacBook : control+← |
Move to the last cell in a work sheet | |
Ctrl+End | control+end MacBook : control+→ |
Move to the first row | |
Home | home MacBook : fn+← |
Move to the upepr left corner when scroll lock is on | |
Home+ScrollLock | |
Move to the top in the data range | |
Ctrl+↑ | ⌘+↑ |
Move to the last in the data range | |
Ctrl+↓ | ⌘+↓ |
Move to the left edge in the data range | |
Ctrl+← | ⌘+← |
Move to the right edge in the data range | |
Ctrl+→ | ⌘+→ |
Move the cursor to the last in the formula bar | |
Ctrl+End | control+end MacBook : control+→ |
Move to one cell up within the selected ranges | |
Enter | return |
Move to one cell down within the selected ranges | |
Shift+Enter | shift+return |
Move to one cell right within the selected ranges | |
Tab | tab |
Move to one cell left within the selected ranges | |
Shift+Tab | shift+tab |
Move to the next corner colockwise | |
Ctrl+. | control+. |
Display [Go To] dialog | |
F5 | F5 |
Scroll and move to the active cell | |
control+delete | |
Go to the submenu from the main menu | |
→ | |
Go to the next command in the main menu or the submenu | |
↓ | |
Move to the next in ribbon | |
↑↓←→ | |
Scroll the worksheet up and down, left and right | |
ScrollLock+↑↓←→ | |
Move to the next option or option group in a dialog box | |
Tab | tab |
Move in the active drop-down list in a dialog box | |
↑↓←→ | ↑↓←→ |
Turn the End mode on or off | |
End | fn+→ |
Move to the first field of the next record in a data from | |
Enter |
Shortcut keys for selection
Windows | Mac |
---|---|
Expand selected range by one cell | |
Shift+↑↓←→ | shift+↑↓←→ |
Select the entire worksheet | |
Ctrl+A | ⌘+A |
Select the current region when data is contained in the worksheet | |
Ctrl+Shift+Space | ⌘+shift+space |
Select the current region and its summaries when data is contained in the worksheet | |
Ctrl+Shift+Space→Space | ⌘+shift+space→space |
Select the entire worksheet | |
Ctrl+Shift+Space→Space→Space | ⌘+shift+space→space→space |
Select all objects when a object is selected | |
Ctrl+Shift+Space | |
Select the entire row | |
Shift+Space | shift+space |
Select the entire column | |
Ctrl+Space | control+space |
Expand the selected range to the top call of the row | |
Shift+Home | shift+home MacBook : shift+fn+← |
Expand the selected range to the beginning of the worksheet | |
Ctrl+Shift+Home | control+shift+home MacBook : control+shift+fn+← |
Expand the selected range to the end of the worksheet | |
Ctrl+Shift+End | control+shift+end MacBook : control+shift+fn+→ |
Expand the selected range one screen up | |
Shift+Pageup | shift+page up MacBook : shift+fn+↑ |
Expand the selected range one screen down | |
Shift+PageDown | shift+page down MacBook : shift+fn+↓ |
Select all cells with commnets | |
Ctrl+Shift+O | control+shift+O |
Select text from the cursor to the last in the formula bar | |
Ctrl+Shift+End | control+shift+end MacBook : control+shift+fn+→ |
Turn the extend selection mode on or off | |
F8 | F8 |
Select from the active cell to the cell which has data | |
Ctrl+Shift+: | ⌘+shift+: |
Expand selected range to the last cell which has data in the same row or the same column | |
Ctrl+Shift+↑↓←→ | ⌘+shift+↑↓←→ |
Select the cells which have data around the active cell | |
Ctrl+Shift+* | ⌘+shift+* |
Select the cells which have the different value from the active cell in the same row | |
Ctrl+| | |
Select the cells which have the different value from the active cell in the same column | |
Ctrl+Shift+| | control+shift+| |
Select the array includes the active cell | |
Ctrl+/ | control+/ |
Select the cells with formulas refering to the active cell directly | |
Ctrl+[ | control+[ |
Select the cells with formulas refering to the active cell directly or indirectly | |
Ctrl+Shift+[ | control+shift+{ |
Select the cells with formulas which refer to the selected range directly | |
Ctrl+] | control+shift+] |
Select the cells with formulas which refer to the selected range directly or in directly | |
Ctrl+Shift+] | control+shift+} |
Add discontiguous cells to the selected range | |
Shift+F8 | shift+F8 |
Select cells which have different values from the active cell in a row | |
control+ | |
Select the active cell when many cells are selected | |
shift+delete | |
Delete the selected ranges | |
Ctrl+– | ⌘+– |
Select the top command in the main or sub menu | |
Home | |
Select the last command in the main or sub menu | |
End | |
Open the selected menu | |
Enter | |
Activate the selected button | |
Enter | |
Display the list of the selected command | |
↓ | |
Display the selected drop-down list | |
Alt+↓ |
Shortcut keys for data entry
Windows | Mac |
---|---|
Edit the active cell | |
F2 | F2 |
Edit the active cell and place the cursor at the end | |
control+U | |
Edit the active cell and place the cursor at the end | |
BackSpace | delete |
Delete a charactor to the left of the cursor or selected text | |
Delete | delete MacBook : fn+delete |
Delete the contents in an active cell | |
BackSpace | delete |
Delete the contents but keep formats and comments in cells | |
Delete | delete |
Delete the left charactor of cursor or selected charactors | |
BackSpace | delete |
Exit edit mode and select one cell below | |
Enter | return |
Delete entry in cells or the formula bar | |
Esc | esc |
Complete a cell entry and move one cell down | |
Enter | return |
Complete a cell entry and move one cell up | |
Shift+Enter | shift+return |
Enter the current time | |
Ctrl+: | ⌘+; |
Enter the current date | |
Ctrl+; | control+; |
Copy the format and the contents to one cell below | |
Ctrl+D | ⌘+D |
Copy the format and the contents to one cell right | |
Ctrl+R | ⌘+R |
Enter the current entry to selected ranges | |
Ctrl+Enter | control+return |
Display [Replace] dialog box | |
Ctrl+H | control+H |
Repeat the current Find action | |
Shift+F4 | shift+F4 |
Display [Sort] dialog box | |
⌘+shift+R | |
Display [Create Tables] dialog box | |
Ctrl+T | ⌘+T |
Insert and edit a comment | |
Shift+F2 | shift+F2 |
Display [Insert Hyperlink] dialog box | |
Ctrl+K | ⌘+K |
Display the auto complete list | |
control+option+↓ | |
Enter an array formula | |
Ctrl+Shift+Enter | ⌘+shift+return |
Perform a selected button function or check / uncheck the check box | |
Space | |
Use [Flash Fill] function | |
Ctrl+E | |
Display [Charactor Viewer] dialog box (including Emoji) | |
control+⌘+space |
Shortcut keys for format cells
Windows | Mac |
---|---|
Select the fill color | |
Alt→H→H | |
Add top borders to the selected range | |
Alt→H→B→P | ⌘+option+↑ |
Add bottom borders to the selected range | |
Alt→H→B→O | ⌘+option+↓ |
Add left borders to the selected range | |
Alt→H→B→L | ⌘+option+← |
Add right borders to the selected range | |
Alt→H→B→R | ⌘+option+→ |
Add outline borders to the selected range | |
Ctrl+Shift+& | ⌘+option+0 |
Remove outline borders from the selected range | |
Ctrl+Shift+_ | ⌘+option+– |
Align left | |
Alt→H→L→1 | ⌘+L |
Center text | |
Alt→H→A→C | ⌘+E |
Align right | |
Alt→H→A→R | ⌘+R |
Increase font size in text boxs | |
Ctrl+Shift+> | |
Decrease font size in text boxs | |
Ctrl+Shift+< | |
Increase font size | |
⌘+shift+> | |
Decrease font size | |
⌘+shift+< | |
Display [Format Cells] dialog box | |
Ctrl+1 | ⌘+1 |
Display [Font] tab in [Format Cells] dialog box | |
Ctrl+Shift+P | control+shift+P |
Display [Style] for Windows / [Modify Cell Style] for Mac dialog box | |
Alt+Shift+7 | ⌘+shift+L |
Display [Paste Special] dialog box | |
Ctrl+Alt+V | ⌘+control+V |
Shortcut keys for number format
Windows | Mac |
---|---|
Apply [General] number format | |
Ctrl+Shift+~ | control+shift+~ |
Apply [Time] fromat with hour, minute and AM or PM | |
Ctrl+@ | control+shift+@ |
Apply [Date] format with date, month and year | |
Ctrl+Shift+# | control+shift+# |
Apply [Percentage] format without decimal places | |
Ctrl+Shift+% | control+shift+% |
Apply [Currency] format with 2 decimal places and negative numbers in parentheses | |
Ctrl+Shift+$ | control+shift+$ |
Apply [Number] format with thousands separator, and minus sign (-) for negative values | |
Ctrl+Shift+! | control+shift+! |
Apply [Scientific] number format with two decimal place | |
Ctrl+Shift+^ | control+shift+^ |
Shortcut keys for rows and columns
Windows | Mac |
---|---|
Insert selected rows or columns | |
Ctrl+Shift++ | ⌘+shift++ |
Delete selected rows or columns | |
Ctrl+– | ⌘+– |
Hide the selected rows | |
Ctrl+9 | ⌘+9 |
Hide the selected columns | |
Ctrl+0 | ⌘+0 |
Unhide the selected rows | |
Ctrl+Shift+( | control+shift+9 |
Unhide the selected columns | |
Ctrl+Shift+) | control+shift+0 |
Delete the characters from the cursor to the last | |
Ctrl+Delete | control+delete MacBook : control+fn+delete |
Group the selected cells | |
Alt+Shift+→ | ⌘+shift+K |
Ungroup the selected cells | |
Alt+Shift+← | ⌘+shift+J |
Shortcut keys for formulas and functions
Windows | Mac |
---|---|
Display [Formula] tab in ribbon | |
Alt→M | |
Show or hide the formula bar | |
Ctrl+Shift+U | control+shift+U |
Start a formula | |
= | = |
Display [Insert Function] dialog box | |
Shift+F3 | |
Display [Insert Function Arguments] dialog box | |
Ctrl+A | |
Display [Formula Builder] | |
shift+F3 | |
Display [Formula Builder] when a valid function name is typed in a formula | |
control+A | |
Insert Autosum | |
Alt+Shift+= | ⌘+shift+T |
Insert function arguments and parentheses when function name has been entered | |
Ctrl+Shift+A | control+shift+A |
Switch display between a cell value and a fomula | |
Ctrl+` | control+` |
Switch display between a cell value and a formula in the worksheet | |
Ctrl+Shift+` | |
Copy formula from the cell above to the active cell | |
Ctrl+Shift+‘ | control+shift+‘ |
Copy value from the cell above to the active cell | |
Ctrl+Shift+“ | control+shift+“ |
Switch cell references from relative to partially absolute to absolute | |
F4 | F4 |
Shortcut keys for charts
Windows | Mac |
---|---|
Create an enbedded chart from the selected range | |
Alt+F1 | option+F1 |
Create a chart in a new worksheet from the selected range | |
F11 | F11 |
Shortcut keys for macros
Windows | Mac |
---|---|
Create a macro sheet | |
Ctrl+F11 | ⌘+F11 |
Display [Macro] dialog box | |
Alt+F8 | option+F8 |
Display [Microsoft Visual Basic] window | |
Alt+F11 | option+F11 |
Featured Products
1. Frequently used shortcuts | |
---|---|
⌘+V or Ctrl+V | Paste |
⌘+C or Ctrl+C | Copy |
Delete | Clear |
⌘+S or Ctrl+S | Save |
⌘+Z or Ctrl+Z | Undo |
⌘+Y or Ctrl+Y | Redo |
⌘+X or Ctrl+X | Cut |
⌘+B or Ctrl+B | Bold |
⌘+P or Ctrl+P | |
Option+F11 | Open Visual Basic |
⌘+D or Ctrl+D | Fill Down |
⌘+R or Ctrl+R | Fill Right |
Ctrl+Shift+= | Insert cells |
⌘+- or Ctrl+- (hyphen) | Delete cells |
⌘+= or F9 | Calculate all open workbooks |
⌘+W or Ctrl+W | Close window |
⌘+Q | Quit Excel |
Ctrl+G or F5 | Display the Go To dialog box |
⌘+1 or Ctrl+1 | Display the Format Cells dialog box |
Ctrl+H or ⌘+Shift+H | Display the Replace dialog box |
⌘+Ctrl+V or Ctrl+Option+V | Paste Special |
⌘+U | Underline |
⌘+I or Ctrl+I | Italic |
⌘+N or Ctrl+N | New blank workbook |
⌘+Shift+P | New workbook from template |
⌘+Shift+S or F12 | Display the Save As dialog box |
F1 or ⌘+/ | Display the Help window |
⌘+A or ⌘+Shift+Space | Select All |
⌘+Shift+F or Ctrl+Shift+L | Add or remove a filter |
⌘+Option+R or Ctrl+O | Minimize or maximize the ribbon tabs |
⌘+O | Display the Open dialog box |
F7 | Check spelling |
Shift+F7 | Open the thesaurus |
Shift+F3 | Display the Formula Builder |
⌘+F3 | Open the Define Name dialog box |
⌘+Shift+F3 | Open the Create names dialog box |
Shift+F11 | Insert a new sheet * |
⌘+P or Ctrl+P | |
⌘+P or Ctrl+P | Print preview |
*Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. This topic flags such shortcuts with an asterisk ( * ). To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. |
Crashing down. ▲ up
2. Work in windows and dialogs | |
---|---|
⌘+Option+R | Expand or minimize the ribbon |
⌘+Ctrl+F | Switch to full screen view |
⌘+Tab | Switch to the next application |
⌘+Shift+Tab | Switch to the previous application |
⌘+W | Close the active workbook window |
⌘+Shift+3 | Copy the image of the screen and save it to a Screen Shot file on your desktop. |
Ctrl+F9 | Minimize the active window |
Ctrl+F10 or ⌘+F10 | Maximize or restore the active window |
⌘+H | Hide Excel. |
Tab | Move to the next box, option, control, or command |
Shift+Tab | Move to the previous box, option, control, or command |
Esc | Exit a dialog or cancel an action |
Enter | Perform the action assigned to the default command button (the button with the bold outline, often the OK button) |
Esc | Cancel the command and close |
▲ up
3. Move and scroll in a sheet or workbook | |
---|---|
Arrow Keys | Move one cell up, down, left, or right |
⌘+Arrow Key | Move to the edge of the current data region |
Home | Move to the beginning of the row |
Ctrl+Home | Move to the beginning of the sheet |
Ctrl+End | Move to the last cell in use on the sheet |
Page Down | Move down one screen |
Page Up | Move up one screen |
Option+Page Down | Move one screen to the right |
Option+Page Up | Move one screen to the left |
Ctrl+Page Down or Option+Arrow Right | Move to the next sheet in the workbook |
Ctrl+Page Down or Option+Arrow Left | Move to the previous sheet in the workbook |
Ctrl+Delete | Scroll to display the active cell |
Ctrl+G | Display the Go To dialog box |
Ctrl+F or Shift+F5 | Display the Find dialog box |
⌘+F | Access search (when in a cell or when a cell is selected) |
Tab | Move between unlocked cells on a protected sheet |
▲ up
4. Enter data on a sheet | |
---|---|
F2 | Edit the selected cell |
Enter | Complete a cell entry and move forward in the selection |
Ctrl+Option+Enter | Start a new line in the same cell |
⌘+Return or Ctrl+Enter | Fill the selected cell range with the text that you type |
Shift+Enter | Complete a cell entry and move up in the selection |
Tab | Complete a cell entry and move to the right in the selection |
Shift+Tab | Complete a cell entry and move to the left in the selection |
Esc | Cancel a cell entry |
Delete | Delete the character to the left of the insertion point, or delete the selection |
Delete the character to the right of the insertion point, or delete the selection | |
On a MacBook, pressFn+Delete | Note: Some smaller keyboards do not have this key |
Note: Some smaller keyboards do not have this key | |
Arrow Keys | Move one character up, down, left, or right |
Home | Move to the beginning of the line |
Shift+F2 | Insert a comment |
Shift+F2 | Open and edit a cell comment |
Ctrl+D or ⌘+D | Fill down |
Ctrl+R or ⌘+R | Fill to the right |
Ctrl+L | Define a name |
▲ up
5. Work in cells or the Formula bar | |
---|---|
F2 | Edit the selected cell |
Delete | Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
Enter | Complete a cell entry |
⌘+Shift+Return or Ctrl+Shift+Enter | Enter a formula as an array formula |
Esc | Cancel an entry in the cell or formula bar |
Ctrl+A | Display the Formula Builder after you type a valid function name in a formula |
⌘+K or Ctrl+K | Insert a hyperlink |
Ctrl+U | Edit the active cell and position the insertion point at the end of the line |
Shift+F3 | Open the Formula Builder |
Shift+F9 | Calculate the active sheet |
Shift+F10 | Display a contextual menu |
= | Start a formula |
⌘+T or F4 | Toggle the formula reference style between absolute, relative, and mixed |
⌘+Shift+T | Insert the AutoSum formula |
Ctrl+; (semicolon) | Enter the date |
⌘+; (semicolon) | Enter the time |
Ctrl+Shift+' (inchmark) | Copy the value from the cell above the active cell into the cell or the formula bar |
Ctrl+` (grave accent) | Alternate between displaying cell values and displaying cell formulas |
Ctrl+' (apostrophe)) | Copy a formula from the cell above the active cell into the cell or the formula bar |
Ctrl+Option+Arrow Down | Display the AutoComplete list |
Ctrl+L | Define a name |
Ctrl+Option+⌘+L | Open the Smart Lookup pane |
▲ up
6. Format and edit data | |
---|---|
F2 | Edit the selected cell |
⌘+T or Ctrl+T | Create a table |
⌘+Option+Return or Ctrl+Option+Enter | Insert a line break in a cell |
Ctrl+Spacebar or ⌘+Space | Insert special characters like symbols, including emoji |
⌘+Shift+> | Increase font size |
⌘+Shift+< | Decrease font size |
⌘+E | Align center |
⌘+L | Align left |
⌘+Shift+L | Display the Modify Cell Style dialog box |
⌘+1 | Display the Format Cells dialog box |
Ctrl+Shift+~ | Apply the general number format |
Ctrl+Shift+$ | Apply the currency format with two decimal places (negative numbers appear in red with parentheses) |
Ctrl+Shift+% | Apply the percentage format with no decimal places |
Ctrl+Shift+^ | Apply the exponential number format with two decimal places |
Ctrl+Shift+# | Apply the date format with the day, month, and year |
Ctrl+Shift+@ | Apply the time format with the hour and minute, and indicate AM or PM |
Ctrl+Shift+! | Apply the number format with two decimal places, thousands separator, and minus sign (-) for negative values |
⌘+Option+0 | Apply the outline border around the selected cells |
⌘+Option+Arrow Right | Add an outline border to the right of the selection |
⌘+Option+Arrow Left | Add an outline border to the left of the selection |
⌘+Option+Arrow Up | Add an outline border to the top of the selection |
⌘+Option+Arrow Down | Add an outline border to the bottom of the selection |
⌘+Option+- (hyphen) | Remove outline borders |
⌘+B | Apply or remove bold formatting |
⌘+I | Apply or remove italic formatting |
⌘+U | Apply or remove underscoring |
⌘+Shift+X | Apply or remove strikethrough formatting |
⌘+) or Ctrl+) | Hide a column |
⌘+Shift+) or Ctrl+Shift+) | Unhide a column |
⌘+( or Ctrl+( | Hide a row |
⌘+Shift+( or Ctrl+Shift+( | Unhide a row |
Ctrl+U | Edit the active cell |
Esc | Cancel an entry in the cell or the formula bar |
Delete | Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit the cell contents |
⌘+V | Paste text into the active cell |
Enter | Complete a cell entry |
⌘+Return or Ctrl+Enter | Give selected cells the current cell's entry |
⌘+Shift+Return or Ctrl+Shift+Enter | Enter a formula as an array formula |
Ctrl+A | Display the Formula Builder after you type a valid function name in a formula |
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However, version 4 may still work for you in an unsupported fashion. Go to, or search Google for 'Get Microsoft Silverlight'. You can download it from, which has a good reputation for not distributing malicious files.Instructions:. Windows XP is not supported by version 5 of Silverlight.
7. Select cells, columns, or rows | |
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Shift+Arrow Key | Extend the selection by one cell |
⌘+Shift+Arrow Key | Extend the selection to the last nonblank cell in the same column or row as the active cell |
Shift+Home | Extend the selection to the beginning of the row |
Ctrl+Shift+Home | Extend the selection to the beginning of the sheet |
Ctrl+Shift+End | Extend the selection to the last cell used on the sheet (lower-right corner) |
Ctrl+Space | Select the entire column |
Shift+Space | Select the entire row |
⌘+A | Select the entire sheet |
⌘+Shift+* (asterisk) | Select only visible cells |
Shift+Delete | Select only the active cell when multiple cells are selected |
Shift+Page Down | Extend the selection down one screen |
Shift+Page Up | Extend the selection up one screen |
Ctrl+6 | Alternate between hiding objects, displaying objects, and displaying placeholders for objects |
F8 | Turn on the capability to extend a selection by using the arrow keys |
Shift+F8 | Add another range of cells to the selection |
Ctrl+/ | Select the current array, which is the array that the active cell belongs to. |
Ctrl+ | Select cells in a row that don't match the value in the active cell in that row. You must select the row starting with the active cell. |
Ctrl+Shift+[ | Select only cells that are directly referred to by formulas in the selection |
Ctrl+Shift+{ | Select all cells that are directly or indirectly referred to by formulas in the selection |
Ctrl+] | Select only cells with formulas that refer directly to the active cell |
Ctrl+Shift+} | Select all cells with formulas that refer directly or indirectly to the active cell |
8. Work with a selection | |
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⌘+C or Ctrl+C | Copy |
⌘+V or Ctrl+V | Paste |
⌘+X or Ctrl+X | Cut |
Delete | Clear |
Ctrl+- (hyphen) | Delete the selection |
⌘+Z | Undo the last action |
⌘+) or Ctrl+) | Hide a column |
⌘+Shift+) or Ctrl+Shift+) | Unhide a column |
⌘+( or Ctrl+( | Hide a row |
⌘+Shift+( or Ctrl+Shift+( | Unhide a row |
Enter | Move from top to bottom within the selection (down)* |
Shift+Enter | Move from bottom to top within the selection (up)* |
Tab | Move from left to right within the selection, or move down one cell if only one column is selected |
Shift+Tab | Move from right to left within the selection, or move down one cell if only one column is selected |
Ctrl+. (period) | Move clockwise to the next corner of the selection |
⌘+Shift+K | Group selected cells |
⌘+Shift+J | Ungroup selected cells |
*These shortcuts may move in another direction other than down or up. If you'd like to change the direction of these shortcuts using the mouse, on the Excel menu, click Preferences, click Edit, and then, under. After pressing Return, move selection, select the direction you want to move in. |
Microsoft Excel Shortcuts List
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9. Use charts | |
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F11 | Insert a new chart sheet. |
ArrowKeys | Cycle through chart object selection |
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10. Sort, filter, and use PivotTable reports | |
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⌘+Shift+R | Open the Sort dialog box |
⌘+Shift+F or Ctrl+Shift+L | Add or remove a filter |
Option+Arrow Down | Display the Filter list or PivotTable page field pop-up menu for the selected cell |
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11. Outline data | |
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Ctrl+8 | Display or hide outline symbols |
Ctrl+9 | Hide selected rows |
Ctrl+Shift+( (opening parenthesis) | Unhide selected rows |
Ctrl+0 (zero) | Hide selected columns |
Ctrl+Shift+) (closing parenthesis) | Unhide selected columns |
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12. The following table provides the function key shortcuts for Excel 2016 for Mac* | |
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F1 | Display the Help window |
F2 | Edit the selected cell |
Shift+F2 | Insert or edit a cell comment |
Option+F2 | Open the Save dialog |
Shift+F3 | Open the Formula Builder |
⌘+F3 | Open the Define Name dialog |
⌘+F4 | Close |
F5 | Display the Go To dialog |
Shift+F5 | Display the Find dialog |
Ctrl+F5 | Move to the Search Sheet dialog |
F7 | Check spelling |
Shift+F7 or Ctrl+Option+⌘+R | Open the thesaurus |
F8 | Extend the selection |
Shift+F8 | Add to the selection |
Option+F8 | Display the Macro dialog |
F9 | Calculate all open workbooks |
Shift+F9 | Calculate the active sheet |
Ctrl+F9 | Minimize the active window |
Shift+F10 | Display a contextual menu, or 'right click' menu |
Ctrl+F10 or ⌘+F10 | Maximize or restore the active window |
F11 | Insert a new chart sheet* |
Shift+F11 | Insert a new sheet* |
⌘+F11 | Insert an Excel 4.0 macro sheet |
Option+F11 | Open Visual Basic |
F12 | Display the Save As dialog |
⌘+F12 | Display the Open dialog |
*Excel 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the FN key every time you use a function key shortcut |
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